Business Manager

  • Full Time
  • Chicago

Website Communities United

JOB TITLE: Business Manager

DEPARTMENT: Administration

POSITION TYPE: full time/ exempt

REPORTS TO: Executive Director

DIRECTLY SUPERVISES: office administration staff

MISSION: Communities United is an intergenerational grassroots organization that works across communities on issues of education justice, increasing access to affordable and quality healthcare and housing, youth investment, and justice reinvestment. CU’s organizing approach actively engages and develops community and institutional members as leaders in advancing social, racial, and economic justice. Our work is focused in 5 diverse Chicago communities on the north, west, south and northwest sides but has members all over the city and state.

PURPOSE OF POSITION: This position will support the Executive Director and staff by providing  financial, operational and human resources functions as assigned.

The Business Manager will be responsible for managing all of CU’s bookkeeping and financial  reporting. This position handles the organization’s account payables and account receivables.  In addition, the Business Manager is responsible for data entry, financial reporting, and budget  and tax preparation. The Business Manager will participate in donor relations through  maintenance of donor information and donation tracking and recognition. This position will  also work directly with the Executive Director on human resources processes and policy  writing.

 

REQUIRED SKILLS AND BACKGROUND:

  • A Bachelor’s degree is preferred (or equivalent experience) in business administration or
  • Experience (2 or more years) functioning in a financial role. Non-profit organization preferred.

Strong interpersonal skills.

  • Ability to maintain daily and other periodic reports.
  • Ability to effectively present information and respond to questions from groups of managers, staff, vendors, and the general public.
  • Ability to demonstrate eligibility for work in the United States.
  • Able to pass a background check.

KNOWLEDGE AND SKILLS:

  • Willingness and ability to work in a dynamic environment, in a team setting.
  • Strong computer skills, including Quickbooks, word processing, spreadsheet, and presentation
  • Mature and positive attitude. Professionalism and strong communication skills. WORKING ENVIRONMENT: Work is performed primarily indoors.

PHYSICAL REQUIREMENTS:

  • Ability to sit for long periods of time while also performing typing duties on a computer.
  • Ability to lift and carry objects of moderate weight.
  • Ability to lift, bend, stoop, kneel, crouch, push and other strenuous activities.

RESPONSIBILITIES:

Accounts receivable and accounts payable:

  • Enter and reconcile cash, check, and credit card deposits.
  • Manage restricted and pass-through contributions.
  • Manage all aspects of deposits – file deposit slips, deliver deposits to bank.
  • Process and print check requests (ensure checks signed by ED).
  • Mail checks to recipients.
  • Understand and sign off on payables.
  • General ledger entries as necessary.

Financial reporting:

  • Reconcile bank accounts monthly.
  • Prepare monthly financial reports for the Executive Director and Finance Committee.
  • Update and manage the Accounting Notes document to explain budget variations and  activities throughout the year.
  • Provide requested data to tax preparers in a timely fashion.
  • Issue 1099’s at year end according to tax requirements.

Donor management of financial and administrative functions:

  • Ensure all donations are accurately entered into Quickbooks.
  • Update donor information in database.
  • Write and process acknowledgement emails or letters weekly for all donations.
  • Complete matching donation forms and processes.
  • Create individual year-end acknowledgements of donations when specifically requested by a donor.

Office procedures and policies:

  • Works with administrative support staff to maintain office flow with adequate office supplies
  • Maintains documentation on Box, Samepage and other software platforms deemed necessary

Personnel:

  • Assists in the paperwork and onboarding of all employees.
  • Manages payroll functions to submit payroll with outside vendor.
  • Supports the Executive Director to schedule timely employee evaluations.
  • Trains new employees on operational details.
  • Maintains personnel files.

 

Administration:

  • Policy writing as needed including the Employee Handbook and HR policies.
  • Occasional program support for events such annual fundraiser or other events tied directly to role
  • Must be able to articulate CU’s  non-political mission and describe education and community programs to the public.
  • Responsible for assisting with the mid and end of year reporting requirements.
  • Sends periodic reports to the Executive Director with work progress as assigned.
  • Attend Board committee meetings as assigned.
  • Check the mail weekly and distribute it as

Equipment:

  • Responsible for inventory and maintenance of equipment.
  • Reports equipment needs to the Executive Director.

HOW TO APPLY  Communities United is committed to providing equal employment consideration without discrimination on the basis of race, gender, disability, religion, national origin, marital status, sexual orientation, or any other protected status. To apply, please email resume and cover letter to info@communitiesunited.org. Resumes and cover letters will be accepted through August 27, 2021. Salary is competitive, and this position is a management position with a 65-78K depending on experience. Staff development opportunities provided. Pension, health and dental insurance provided as well. People of color are strongly encouraged to apply if you meet the above requirements.

The above is intended to describe the general content of and requirements for the performance of this job. 

 It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. 

 

To apply for this job email your details to info@communitiesunited.org