Institutional Advancement Coordinator

Website Community Change

About Community Change and Community Change Action:

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change. With our community-based partner groups, we bridge the grassroots and the national, supporting outsider strategies to disrupt the status quo while also building pathways to influence the insider conversation.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.

Position Description: 

The Institutional Advancement Coordinator plays a critical role in supporting the Institutional Advancement (IA) Team’s work to: raise resources to fund imperative social justice work; develop a broad network of stakeholders investing in our communities; and powerfully position and market our work with low-income communities of color.

The IA Coordinator anchors the team’s projects and ensures a smooth flow of its general operations. They will directly support IA leaderships’ scheduling; coordinate event logistics including supporting the annual Community Change Champions Awards; manage the team’s finance and administrative needs; and support strong data management practices. The position reports to the Director of Development.

The ideal candidate possesses superior time management, organization, attention-to-detail, and interpersonal skills. They will be able to learn quickly, work collaboratively, and drive projects independently in a fast-paced environment. They will be comfortable with a shared leadership structure and committed to working in diverse and cross-functional teams.

A portion of time will be spent working with Community Change’s sister organization, Community Change Action.

Principal Responsibilities: 

Key support responsibilities include: 

  • Scheduling support for IA leadership, with dedicated calendar support for IA principals
  • Arranging travel for IA leadership
  • Coordinating with Executive staff and key external funders and stakeholders to schedule both internal and external meetings, booking rooms and arranging video conference lines as needed
  • Serving as point person for handling major meeting coordination (scheduling, material production, logistics, etc.) for: team meetings, team-building activities, retreats, funder site visits, and other such large onsite and offsite meetings
  • Providing administrative support to fundraising and development efforts with the fundraising committee of the Boards of Directors

Key external event responsibilities include: 

  • Working closely with IA and other internal staff to coordinate the logistics for various meetings, calls, and events. This includes, but is not limited to: tracking RSVPs, coordinating and ordering event supplies, coordinating with event vendors.
  • Providing primary administrative support for Community Change’s annual fundraising event — the Community Change Champions Awards. This includes responsibilities mentioned above as well as supporting logistics, arranging travel for honorees and special guests, coordinating event volunteers and the registration process, and managing event mailings and correspondence.

Key administrative responsibilities include: 

  • Under the direction of a lead project manager, driving the physical processing and distribution of mass communications to donors including year-end mailing, holiday cards, annual report, and more — including mail merges, printing, posting, etc.
  • Serving as the primary point of contact with the organization’s printer, coordinating all major material production by receiving price quotes, supporting project manager on production timeline, and processing payment invoices
  • Managing department files and the IA Team’s Google Drive file structure as well as the general team email address
  • Tracking and processing all department invoices and contracts as well as credit card reconciliation for the Director of Institutional Advancement
  • Ordering supplies and materials for the IA Team and managing department subscriptions
  • Creating and maintaining process documentation for the IA Team; identifying areas for process improvement and collaborating across the team to adjust as needed

Key data support responsibilities include:

  • Serving as secondary gift processor and back-up to the Donor Database Manager on gift logging, processing, and acknowledging
  • Supporting the Donor Database Manager in data entry, cleaning up of records, and creating and executing basic lists and reports

Other Duties: 

  • Providing administrative support to any programmatic assignments and/or special projects identified by the Director of Development. All other duties as assigned.


  • Minimum of 2-4 years relevant work experience required. Hands-on executive assistant or scheduling experience preferred. Knowledge of the practices and principles of fundraising and/or prior experience with fundraising a plus.
  • Strong comfort level working with board members and executive-level staff.
  • Ability to perform detail-oriented work with accuracy and timeliness.
  • Excellent organizational skills and demonstrated ability to prioritize tasks, meet deadlines, multi-task, and work quickly and effectively under pressure.
  • Project management and critical thinking skills necessary to effectively problem solve and be able to lead projects to conclusion.
  • Demonstrated computer skills with a minimum of two years direct experience with Microsoft Office (Outlook, Word, PowerPoint, Excel). Experience with GSuite and/or Salesforce a plus.
  • Excellent interpersonal, verbal, and written communications skills.
  • Passion for social justice and a commitment to work in solidarity with the people most directly impacted by injustice.

This position reports to: Director of Development

Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is included in Community Change’s bargaining unit and covered under the terms of the collective bargaining agreement.

Travel Requirements: Due to COVID-19 and Community Change policy, there will be no travel through the end of March, 2022. Pending the lift of the travel restriction, this position would require minimal travel.  2-3 days per year.

Salary & Benefits: $50,000 to $65,000 annual salary. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

This position is located in Washington, DC.

Closing Date of Position: Open Until Filled

How to apply: Please click HERE to submit a resume, a cover letter that includes salary expectations and at least two writing samples.

Community Change is an Equal Opportunity Employer

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